Skip to content
How we quote

Every project has a fixed price before it starts

We do not publish a price list. After a first call you get a private quote, in writing, for exactly what you need.

Book a callAsk for your quote

01

To start

Two ways in, both with a fixed price agreed before any work starts.

  • Discovery Sprint

    First step

    Two weeks to a closed scope, a closed architecture and a closed price.

    Two weeks, fixed price agreed before it starts

    Teams about to commission a platform, portal or app who need a decision they can defend internally, not another proposal deck.

    • Working sessions with the people who do the work every day, not only with the sponsor
    • A read of your real data: the spreadsheets, exports and systems the process runs on today
    • Scope written as what is in and what is explicitly out
    • Architecture, integrations and data model, sized against the stack you already pay for
    • Success metrics and the risks that could break the plan, with what we would do about each
    • A decision pack under 25 pages, yours to keep and to take to another studio if you prefer
    • A fixed price and a delivery calendar for the build
    Start a Discovery Sprint

  • AI Visibility Audit

    See exactly what ChatGPT, Claude and Perplexity read on your site.

    One-off, fixed price

    Companies with a site that Google tolerates but AI assistants cannot read: a JavaScript app that ships an empty shell, or an ageing WordPress.

    • Crawler probe with the real user agents (GPTBot, OAI-SearchBot, ClaudeBot, PerplexityBot), measuring the bytes of text each one actually receives
    • Rendering, robots.txt and edge firewall review, so nothing silently returns a challenge page to an AI fetcher
    • Structured data checked against the visible text, plus one consistent Organization entity across your site and public profiles
    • Sitemap, lastmod, canonicals and hreflang, in every language you publish
    • Core Web Vitals and security headers measured on the live site, not on a staging copy
    • Findings report where every item is verified by a second reviewer before it reaches you
    • A 30-, 60- and 90-day remediation plan with a fixed price for the work
    Book the audit

02

Fixed-price projects

Built at the price the Discovery Sprint closes. Never by the hour.

  • AI-first website

    Real HTML on every route, for people, search engines and AI assistants alike.

    Per project, fixed price, paid 50/30/20

    Mid-market companies and hotels whose current site is a client-rendered shell or a WordPress nobody dares to touch.

    • Every route prerendered as static HTML (Vite, React, static site generation), in two or three languages with reciprocal hreflang
    • A schema.org graph generated from the visible text, with one canonical Organization entity
    • Contact forms on an edge function with rate limiting and row level security, transactional email from your own subdomain
    • Security headers and a content security policy in enforce mode, GA4 with Consent Mode v2
    • Integration with the booking engine or CRM you already pay for, whichever vendor it is
    • A multi-agent audit before launch: findings verified, then fixed, then verified again
    • Migration from Lovable, Webflow or WordPress, with the repository in your GitHub organisation
    Get a fixed quote

  • App to production

    From prototype to the App Store and Google Play, release pipeline included.

    Per project, fixed price, paid 50/30/20

    Companies with a no-code prototype or a stalled app that has to ship, and then has to keep shipping without a rebuild every time.

    • Backend moved onto your own Supabase project with data parity verified and user identifiers preserved
    • Native builds with Capacitor or React Native, content served live from your CMS
    • Push notifications through APNs and FCM, with a kill switch you control
    • Over the air updates from our own release hub, so a copy fix does not wait for a store review
    • Signing, store metadata, privacy declarations and a CI pipeline that builds from a tag
    • Submission to the App Store and Google Play, and monitoring once the app is live
    Plan your release

  • Custom operating system

    The internal portal or web app that finally replaces the spreadsheets.

    Per project, 50/30/20 or monthly instalments by SEPA direct debit

    Operations teams running a real business on shared spreadsheets, email chains and photos in WhatsApp, where the coordination gaps cost money.

    • A data model built from your own spreadsheets and process, not from a template
    • Eight to twelve modules: planning, tasks by department, incidents with photos, checklists, goods receipt, immutable audit log
    • Role based access with row level security forced at the database, on a Supabase project that is yours
    • Mobile first from the first screen, because the people using it are rarely at a desk
    • Email alerts from your own domain, and a first clickable demo within weeks of the kick-off
    • Two adversarial audit passes before handover, plus onboarding for your first users
    Scope your system

03

Once it is live

A monthly retainer, quoted for your system before you sign.

  • Care retainer

    Senior maintenance and steady evolution, on a contract you can actually read.

    Monthly by SEPA direct debit

    Companies with something live that they want to keep improving instead of watching it decay until the next redesign.

    • Two monthly pools of hours, one for maintenance and one for urgent work, both visible in your portal
    • A ServiceDesk with email in and out: you write to support and a ticket exists, with no chasing
    • An automated audit of the live site or app on the first of every month
    • An autonomous fix agent that prepares the change, with a senior review of every diff before it ships
    • Dependency, security and performance upkeep, plus small improvements each month
    • A monthly report in plain language: what changed, what it cost, what comes next
    • Response within 48 working hours
    Talk about Care

  • Grow

    Being found by people, and by the assistants they ask.

    Monthly, on top of Care

    Companies with a site worth finding that need to show up in search and be cited by AI assistants, measured against a baseline rather than promised.

    • A recorded baseline before anything changes: what crawlers receive, what is indexed, where you rank and where assistants cite you
    • Technical SEO and AI-search fixes made in the code, not recommended in a slide deck
    • Answer-first content in your languages, approved by a senior editor before it goes live
    • Search and social campaigns, with the budget paid directly by you to the platforms
    • Analytics you own, including server-side logging of AI crawlers that browser analytics never see
    • A monthly report in your client portal: what changed, what it moved and what comes next
    Talk about Grow

For example: 105,212 characters of body text readable by AI crawlers across 65 URLs, up from zero. Malacca Tables

Book a callTell us about your project

How the price is set

We do not publish a price list. Software priced from a list is either padded for the worst case or wrong for yours, and a number on a page says nothing about your project. What we publish instead is how the price is decided.

First, a call. Thirty minutes with the person who will answer for the work, not a salesperson. You tell us what you have and what has to change, and you leave with a first read of scope, timeline and price.

Then, a private quote. Contained work, such as an audit, is quoted fixed from the start. Every build, websites included, goes through a Discovery Sprint first, because a fixed price without a scope is either padded or an argument waiting to happen. The sprint ends with a closed scope, a closed architecture and a closed price. If you decide not to build, the decision pack is still yours.

On projects we do not bill by the hour. Hours are our problem: you buy a defined result and a date. Hours appear in one place only, the Care retainer, where a monthly pool makes the maintenance visible and gives you room for small changes.

What moves the price: the number of languages, integrations with systems we do not control, whether your content and photography are ready or have to be produced, a migration where the old system has to stay live while we work, and any compliance requirement that comes with an audit trail. What does not move it: the number of revisions inside an agreed scope.

Not included: media budget for paid campaigns, third party licences and subscriptions (hosting, domains, PMS or booking engine fees, stock photography, AI provider usage), and translation of long copy we did not write. You pay those directly to the provider, so the account stays in your name and we add no margin to it.

Payment. Projects are 50 percent to start, 30 percent at the agreed milestone and 20 percent on delivery. Larger builds can be split into monthly instalments by SEPA direct debit when a single invoice is awkward for your cash flow. Retainers are invoiced monthly in advance by SEPA. Quotes exclude VAT: clients in Spain add 21 percent, and companies in another EU country with a valid VAT number are invoiced under the reverse charge.

If you already have a budget in mind, tell us on the call or in the brief. We will tell you whether there is a smaller first step or whether we are the wrong studio for you.

FAQ

Frequently asked questions

Why does Polargate not publish its prices?
A list price for software is either padded for the worst case or wrong for yours. Two websites with the same number of pages can need very different budgets once languages, integrations and content are counted. So we publish how the price is decided instead, and you get a fixed figure in writing for your project. Book a call or write the brief and you have a first read within 48 business hours.
How much does a website cost with Polargate?
It depends on the languages, the integrations, the content and photography to produce, and whether the old site has to stay live during a migration. Polargate does not publish a price list. After a short call you get a first read of scope and price, and the Discovery Sprint ends with the exact figure in writing before anything is built. You pay 50/30/20.
Why does Polargate charge for discovery instead of writing a free proposal?
A fixed price without a written scope is either padded or an argument later. The Discovery Sprint takes two weeks, has its own fixed price agreed before it starts, and ends with a scope, an architecture, success metrics and a closed price in a decision pack of under 25 pages. The pack is yours whatever you decide.
Do you work with fixed prices or bill by the hour?
Fixed prices on projects. You buy a defined result and a delivery date, so the hours it takes are our risk and not your invoice. The only place hours are counted is the Care retainer, where a monthly maintenance pool and a smaller urgent pool are tracked in your portal, so you can see exactly what was spent and on what.
What happens if the scope changes halfway through the project?
We stop, price the change and you decide before anyone writes code. Changes inside the agreed scope, wording, layout, revisions, are already covered and cost nothing extra. A new module, a new integration or a new language is quoted as an addition, with its own price and its own effect on the delivery date. Nothing is added quietly to the final invoice.
Who owns the code and the accounts when the project is finished?
You do. The code, the design files and the data are yours, and your right to use them does not depend on staying with us. We work in a GitHub repository and cloud accounts (Supabase, Vercel, the domain) that belong to you, or we transfer them to you at handover if we started on ours. Nothing sits behind a login only we control.
Are Polargate's quotes with or without VAT?
Without. Every quote excludes VAT. Clients in Spain add 21 percent Spanish VAT. Companies in another EU country with a valid intra-community VAT number are invoiced under the reverse charge, so we charge no VAT and you account for it locally. Clients outside the EU are invoiced without VAT. Invoices are issued by POLARGATE, S.L., CIF B24895005, Madrid.
Can I cancel the Care retainer?
Yes, after the first three months, with thirty days notice. The minimum exists because the first weeks go into the backlog and into setting up the monthly automated audit, not to trap anyone. Billing is monthly in advance by SEPA direct debit. If you stop, your repositories, accounts and ticket history stay yours and we hand back anything still on our side.
What is not included in a Polargate quote?
Three things. Media budget for paid campaigns, which you pay to Google or Meta directly. Third party licences and subscriptions: hosting, domains, PMS or booking engine fees, stock photography and AI provider usage. And content we are not contracted to produce, such as professional photography or long-form translation. We add no margin to any of it, and the accounts stay in your name.
INITIATE

Let's talk about your project

Book a 30 minute call, or tell us about the project in writing. A senior engineer answers within 48 business hours with a first take on scope, timeline and price.

For example: ~2,500 guest requests handled in four months at Santo Domingo Bay. Estevano

Book a callTell us about your project
Write the full brief

AI-native digital studio for mid-market companies

POLARGATE, S.L. · CIF B24895005
Calle Electrónica 6, 28027 Madrid, Spain